How To Organize A Baby Shower
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Here are 9 tips for pulling off your best baby shower!
1. EARLY ARRIVAL & SET UP
Whether the event venue is someone's home, backyard, restaurant, or an organized events and functions hall, you want to be sure all decoration details for your event are beautifully set up BEFORE your guests arrive. There is no feeling more awkward in an event than to have guests arrive while you are still trying to arrange the decor. Be sure to schedule a minimum of three hours for set-up before the event to give yourself ample time. If the event is in a restaurant, decoration and set-up may not be a factor. If the event will take place in a function hall, be sure to ask your contact at the venue how early the space will be made available for you and your team of decorators to work your magic. You might even consider hiring a professional Event Planner or Event Decorator to take some pressure off.
2. CREATE A WARM & WELCOMING ATMOSPHERE FOR THE GUESTS
Guests are arriving --let the shower begin! Show guests where to place any gifts and cards purchased. Show them where the Mother and Father-To-Be will be seated. Most importantly, show guests where to get food and drinks!
If you want to keep a warm vibe, be sure to greet every guest who walks through the door. Help people mingle! Introduce yourself to guests who you are meeting for the first time, and also introduce guests to one another.
3. MAKE A FORMAL WELCOME ANNOUNCEMENT
Now that most guests have arrived, it is the time to get everyone's attention for the official start of the event. Remind guests of the reasons and purpose of the gathering. Thank anyone who helped with food and set-up, and thank everyone for joining in to celebrate! Performing all of these actions will really bring guests together, right from the start. Attendees will really feel honored to participate in such a monumental celebration --the birth of a new little human! Formally introduce yourself as the event host, and briefly mention what fun and excitement is planned for the night.
4. HAVE FUN "ICE BREAKERS" & GAMES ON HAND
Now guests are really primed for the fun and games that are to ensue. Come prepared with group activities that are guaranteed to get guests laughing and talking together. Take the friendly competition to the next level by having small prizes available to hand out to winners.
5. SIGNAL THE ARRIVAL OF THE GUESTS OF HONOR
The opening of the baby shower is going very well. All the guests are laughing and mingling. You receive the word that the mother and father-to-be have arrived on scene. You have set the perfect atmosphere. Now it's time to cue the DJ to play exciting entrance music for the guests of honor! Really create some excitement by leading the crowd in applause and cheering for the Mother and Father-to-be as they walk into the venue!
Show the mother and father-to-be to their seats. Allow the guests of honor to formally address the party, thanking everyone for celebrating.
Right around the second hour of the event, announce the food. Dancing, mingling, taking pictures, and personally greeting the mother and father-to-be. Be sure the guests of honor get a plate of food!
7. MORE GAMES
After everyone has settled down with a plate, and while people are still eating, you could start a second round of games. This gives the the mother and father-to-be a chance to get involved in the funny activities that get guests laughing harder. These additional games will also help family and friends learn more about the mother and father-to-be, as a couple and as new parents.
8. OPENING THE GIFTS
Not all new mother's and father-to-be choose to open gifts during the event; but for those who do, why not play a final game of Baby Shower Bingo! Announce gifts as they are being opened, making sure to write down who brought each gift so that the mother and father-to-be can reference the list to make thank you cards later.
9. SWEETS & WRAP UP
Serve any desserts while guests are still dancing and mingling. Towards the end of the night, remind guests to sign any mementos. Hand out party favors to close, and commemorate the event!
Thank guests one final time for celebrating the new mother's and father-to-be!
SEEM LIKE A LOT? ---HIRE A PROFESSIONAL!
A professional Master of Ceremonies (MC) is a true entertainer and event host. As an event host, the MC will prepare the agenda and activities of your event, and with that much help from a good MC, you can now actually participate in your own event and make fun memories with your friends and family! Book a professional for your next event today, on The Bash.